Education

School Assistant

An AI admissions office for language schools, course centres, schools and universities that recommends programs, books trial lessons and placement tests, takes applications and documents in the chat, and sends fee installment reminders with payment links.

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New to MonoChat? This creates your account and workspace and installs School Assistant for you. Already have an account? Sign in and the app page opens so you can install it.

  • WhatsApp
  • Instagram
  • Web chat
  • Voice messages

School Assistant

By MonoChat, an official Meta Business Partner

Free to install

School Assistant sending programs as cards with fees and booking a trial lesson

What School Assistant does

School Assistant is the admissions and front office of a language school, course or tutoring centre, private school or university admissions office on WhatsApp, Instagram and web chat. It works around the clock and answers parents, students and applicants in their own language, including voice messages.

You choose the kind of institution once, and the wording, documents and defaults follow it.

For families already enrolled, it answers what is due, sends the payment link, tells them about upcoming exams and events, and passes a parent’s message to the class teacher. Whenever a person is needed, it hands over to your team.

  • Every applicant, from first question to enrolled

    Inquiry, Application, Documents, Assessment, Offer, Enrolled and Lost on one list. New applications go to your admissions staff in turn, and applications nobody has answered in time are marked late.

  • Documents collected in the chat

    Each program lists what it needs. Photos and PDFs sent in the chat are filed on the application by themselves, you accept or reject each one, and the family is reminded of what is still missing.

  • Fees in installments, paid by link

    Registration fee first, then monthly installments. Reminders go out before the due date and when it is overdue, with Pay now and Call me.

Screens and features

Everything you work with once School Assistant is installed.

  • Programs as cards

    The right program by age, level, subject and format (in person, online or hybrid), sent as cards with photos, fees and schedule.

  • Trial lessons and placement tests

    It offers the free times and books them. A booking can be a request your office confirms, or confirmed at once while there are places.

  • Applications

    It starts the application, collects the student’s details and asks for the documents your program needs: ID, photo, transcript, birth certificate, health report or your own types.

  • Enrol in one step

    Pick the group, start date and number of installments, and the student, enrolment and payment plan are created.

  • Payments

    With a payment integration, Pay now sends a payment link, the payment is recorded by itself and a receipt goes out. Without one, your payment instructions are sent. Cash, card or bank payments can be recorded at the office.

  • Groups and calendar

    Classes with their program, teacher, schedule and room. Exams, deadlines, holidays, results and events, for one group or all, with a reminder to families a set number of days before.

  • Announcements and parent messages

    A message to one or more groups, sent a little at a time. A parent’s message for a teacher is noted and assigned to the class teacher.

  • Reports

    Over 7, 30 or 90 days: the admissions funnel by source and program and why applicants were lost, trial lessons, enrolments, fees invoiced, paid and overdue, documents, announcements and campaigns.

See School Assistant

How to get started

From install to your first answered customer.

  1. Install the app

    Install School Assistant in your workspace.

  2. Choose your kind of institution

    Language school, course or tutoring centre, private school or university admissions. The wording, documents and defaults follow it.

  3. Add your programs and groups

    Add your programs with fees, schedules and the documents each one needs, and your groups with teacher, schedule and room.

  4. Turn the messages on

    Each automatic message has its own switch. WhatsApp templates are written and submitted on your number for you.

  • Nothing goes out in quiet hours or to anyone who said stop.
  • Campaigns go out as approved WhatsApp marketing messages, are off by default and leave out people reached in the last 14 days.
Install free

New to MonoChat? This creates your account and workspace and installs School Assistant for you. Already have an account? Sign in and the app page opens so you can install it.

FAQ

School Assistant: FAQ

Straight answers before you install.

Which institutions is it for?

Language schools, course and tutoring centres, private schools and university admissions offices. You choose the kind of institution once, and the wording, documents and defaults follow it.

Can it book trial lessons and placement tests?

Yes. It offers the free times and books them. A booking can be a request your office confirms, or confirmed at once while there are places.

How are application documents collected?

Each program lists what it needs. Photos and PDFs sent in the chat are filed on the application by themselves. You accept or reject each one, and the family is reminded of what is still missing.

Can families pay fees in the chat?

Yes. Reminders go out before an installment is due and when it is overdue, with Pay now and Call me. With a payment integration, Pay now sends a payment link and the payment is recorded; without one, your payment instructions are sent.

Does it help with families already enrolled?

Yes. It answers what is due, sends the payment link, reminds families of exams and events, sends announcements to groups and passes a parent’s message to the class teacher.

Which channels and languages does it support?

WhatsApp, Instagram and web chat, around the clock, in the parent’s or student’s own language, including voice messages.

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